Mail & messaging Toolkit

Google links Apps with Groups for quicker sharing

David Meyer ZDNet.co.uk

Published: 18 Aug 2009 12:23 BST

Google has linked its online applications suite with its Groups service, making it possible to share documents, sites and calendars among defined groups of people.

Before the new functionality was rolled out on Monday, Google Apps users wanting to share such items had either to make them entirely public, or share them with people on an individual-by-individual basis.

The change means that, for example, a spreadsheet shared with a Google Group will be accessible immediately to anyone joining that group, or rendered inaccessible to those leaving the group.

"In my work, being able to communicate and collaborate with many groups of people is crucial to productivity, and I often want to use Google Apps to share content with particular groups or teams," Google Groups associate product manager Jeffrey Chang wrote in a blog post on Monday. "Typing in every user's email address manually is painstaking and inefficient, and remembering when people leave and join different teams is impossible."

Across Google's various applications, including Docs, Sites, Video for Business and Calendar, groups can be given access by having an invitation sent to the group's email address, rather than to an individual's email address, Chang said.

Calendars, sites and other items will then "automatically detect group membership changes", Chang added.